n8n-project-management

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---
name: "n8n-project-management"
description: "Build a complete project management system with Telegram bot, task distribution, and photo reports using n8n. Based on DDC Project Management repository."
homepage: "https://datadrivenconstruction.io"
metadata: {"openclaw": {"emoji": "🔧", "os": ["darwin", "linux", "win32"], "homepage": "https://datadrivenconstruction.io", "requires": {"bins": ["python3"]}}}
---
# n8n Project Management System for Construction

Build a universal task management and reporting system for construction projects using n8n automation, Telegram bot, and Google Sheets.

## Business Case

**Problem**: Construction managers spend 2-3 hours daily on:
- Distributing tasks to foremen and workers
- Collecting progress updates via calls/messages
- Compiling photo documentation
- Tracking task completion status

**Solution**: Automated system that:
- Sends task reminders via Telegram at scheduled times
- Collects status reports (text + photos + GPS)
- Auto-saves all data to Google Sheets
- Provides real-time visibility to managers

**ROI**: 70% reduction in administrative time for task management

## Source Repository

```
https://github.com/datadrivenconstruction/Project-management-n8n-with-task-management-and-photo-reports
```

## System Architecture

```
┌──────────────────────────────────────────────────────────────────────┐
│                    PROJECT MANAGEMENT SYSTEM                          │
├──────────────────────────────────────────────────────────────────────┤
│                                                                       │
│   MANAGER                          WORKER                            │
│   ┌─────────────┐                  ┌─────────────┐                   │
│   │ Google      │                  │ Telegram    │                   │
│   │ Sheets      │                  │ Bot         │                   │
│   │             │                  │             │                   │
│   │ • Tasks     │    n8n           │ • /start    │                   │
│   │ • Schedule  │◄──Workflow──────►│ • Tasks     │                   │
│   │ • Reports   │                  │ • Photos    │                   │
│   │ • Photos    │                  │ • GPS       │                   │
│   └─────────────┘                  └─────────────┘                   │
│         │                                │                           │
│         ▼                                ▼                           │
│   ┌─────────────┐                  ┌─────────────┐                   │
│   │ Dashboard   │                  │ Google      │                   │
│   │ View        │                  │ Drive       │                   │
│   │             │                  │ (Photos)    │                   │
│   └─────────────┘                  └─────────────┘                   │
│                                                                       │
└──────────────────────────────────────────────────────────────────────┘
```

## Implementation Guide

### Step 1: Create Telegram Bot

```python
# 1. Open @BotFather in Telegram
# 2. Send /newbot
# 3. Name: "YourProject Tasks Bot"
# 4. Username: "YourProjectTasks_bot"
# 5. Save the token: 123456789:ABCdefGHIjklMNOpqrsTUVwxyz

# Test bot connection
import requests

BOT_TOKEN = "YOUR_BOT_TOKEN"
response = requests.get(f"https://api.telegram.org/bot{BOT_TOKEN}/getMe")
print(response.json())
# Expected: {"ok": true, "result": {"id": ..., "first_name": "YourProject Tasks Bot"}}
```

### Step 2: Setup Google Sheets

Create spreadsheet with these sheets:

**Sheet 1: Tasks**
| Column | Type | Description |
|--------|------|-------------|
| Task_ID | Text | Unique identifier (TASK-001) |
| Project | Text | Project name |
| Object | Text | Building/area |
| Section | Text | Floor/zone |
| Task | Text | Task description |
| Executor | Text | Assigned worker name |
| Executor_ID | Number | Telegram user ID |
| Date | Date | Due date (DD.MM.YYYY) |
| Send_Time | Time | Reminder time |
| Prior